Terms of Reference

East of England STP and HSST Trainee Network

Terms of Reference

1     Purpose

The purpose of the Trainee Network panel is to:

1.1     Ensure effective co-ordination of the issues and concerns related to trainee Healthcare Scientists and Practitioners within the East of England;

1.2     Review STP and HSST issues and comment on developments;

1.3     Take forward initiatives and responsibilities relevant to trainee Healthcare Scientists and Practitioners;

2     Functions

The Trainee Network shall:

2.1     Promote the profile of trainee Healthcare Scientists within and outside the EoE;

2.2     Act as a communication pathway between members of the Trainee Network;

2.3     Represent EoE trainee Healthcare Scientists to the NSHCS and HEE;

2.4     Endeavour to advise members of the Trainee Network on any issues, within the remit of EoE, which may arise. (Where issues can not be resolved by the Trainee Network panel, they will be escalated as appropriate);

2.5     Provide relevant information to trainees as appropriate;

2.6 Organise events throughout the year to support and encourage trainee healthcare scientists and prepare for qualification

3     Frequency and conduct of meetings

3.1     The EoE Network meets four times a year, usually as set out below:

Month	Key functions
September	Welcome new trainees and outline purpose of EoE network Advertise for new panel members Feedback on Interdisciplinary case studies workshop
November	Report back on TRG meeting with NSHCS Assign sub-committee to plan Inter-disciplinary case studies workshop
February	Report back on TRG meeting with NSHCS Feedback on OSFA workshop
June	Report back on TRG meeting with NSHCS Assign sub-committee to organise mock OSFA workshop

     

3.2    In the absence of the Chair the committee members shall select a person to Chair the meeting.

3.3    The Secretary or nominated individual shall ensure formal minutes are made of the meeting.

4     Communications and records

4.1     An electronic or paper copy of the agenda and agreed minutes of each meeting shall be sent to all network members, including training officers and be made available on the Google Drive of the network email account

4.2 Email addresses will only be added to the communication list if the individual requests to receive updates

4.3     All electronic communication will be sent out with the email addresses of recipients blind carbon copied

4.4     A summary report will be written for all events, and anonymous feedback from attendees will be collated and stored in the Google drive for future reference

4.5 In addition to email communication, the facebook page and blog will have network information and news

5     Membership

The Trainee Network panel membership is as follows:

5.1     Chair/Co-chair; Secretary, Communications and technology officer and any other roles as required

5.2     Trainee Network panel members volunteer or can be nominated for any of the roles

5.3     Trainee Network panel members will also usually become representatives for the EoE network to the NSHCS and HEE but other members may volunteer to attend events if desired

5.4     Members of the Trainee Network panel will be replaced as required. An advertisement for new members will be emailed, posted on the facebook page and the blog.